Nonprofit Information

GREAT FISH COMMUNITY CHALLENGE: NONPROFIT RULES AND PROCEDURES 2018 (2019 Rules and Procedures Coming Soon)

Nonprofit FAQ

How do nonprofits raise funds during the Challenge?

Organizations will invite donors to give through the Great Fish Community Challenge during the giving period of the campaign and to include their organization on the official donor form or through the online donation portal.  Donations MUST be payable to the Whitefish Community Foundation AND be accompanied by an official donor form or made through the online donation portal.  The Community Foundation processes the gifts and acknowledges donors with a tax receipt.  Organizations will receive 100% of designated gift. There is a 2.9% fee accessed to credit card gifts only. At the end of the Challenge, the Foundation calculates a percentage match on the first $20,000 raised by the charity.

Is there a fee to participate?

No. Organizations must apply to participate but there is no fee to participate.  Whitefish Community Foundation covers all of the costs advertising, marketing, administration, gift processing and the Color Run and Community Celebration on September 8th. Gifts that are made by credit card are accessed the credit card processing fee, currently 2.9%. Gifts made by check, cash, IRA Rollover, and stock gifts are not accessed a fee.

What are the nonprofits’ responsibilities?
  • Support and promote your participation in the Great Fish Community Challenge to the public, as well as to your board members, donors, and volunteers.
  • Nonprofits should promote the Challenge through their usual marketing efforts, on their website, and through other public outreach opportunities.
  • Developing special events to raise funds specifically for the Great Fish Community Challenge is prohibited. The idea behind the Great Fish Community Challenge is to cut down on fundraising expenses and events not add to it.
  • Host a booth at the Great Fish Community Challenge Color Run and Community Celebration on September 8, 2018.
  • Be willing to serve on one of the many event committees.
  • Write personal thank you notes to your donors who make donations to your organization through the Great Fish Community Challenge.
What are the Community Foundation’s responsibilities?
  • Receive and process all gifts made through the Challenge on behalf of the nonprofit and provide a tax receipt to the donor.
  • Provide marketing and public relations support to create community awareness of the Great Fish Community Challenge.
  • Include the participating nonprofits’ Use of Funds statement in its printed materials.
  • Solicit contributors to the match pool, known as the Great Fish Match Fund.
  • Oversee the Great Fish Community Challenge Color Run and Community Celebration.
How are the funds distributed?

All eligible contributions are passed on to participating organizations that the donors designate (subject to the Whitefish Community Foundation Variance Power), along with a percentage match on the first $20,000 raised on their behalf. Each participating nonprofit will have a designated fund at the Community Foundation were funds will accumulate for your organization. You will receive login information in order to access your fund balance and view the names and addresses of donors who have contributed to your fund.

Your Fund with the Community Foundation.

Each nonprofit will have its own fund with the Foundation and 24/7 online access to that fund.  Nonprofits can access the online portal by clicking here.  Once logged in, nonprofits will be able to monitor donations throughout the campaign and write personal thank you notes to donors. Do not send a tax receipt. The Whitefish Community Foundation receives all donations and will send tax receipts.

Understand the Rules for participating.
Use of Logos, Postcards, and Marketing in the Great Fish Community Challenge

Nonprofits should promote their participation in the Challenge through their usual marketing efforts, and encourage supporters to donate during the campaign. Use social media to promote your participation and include the Great Fish Community Challenge in your email communication, along with Facebook, Twitter and Instagram. Please use direct mail thoughtfully, as there will likely be overlap among the nonprofit mailing lists (including the Community Foundation’s own list). Do not use purchased mailing lists or box-holder mailings. Only the Whitefish Community Foundation will mail the official brochure. You can use a postcard if you feel the need to remind your donors.

 

Community Foundation Recognitions & Logo Use: The Community Foundation’s name and logo should appear in publications and/or signage of any event funded by the grant. The Great Fish Community Challenge logo is available for download and can be accessed here.  The Great Fish Community Challenge postcards are available for download here. There are two versions of the logo so use the version that best fits your publication preserving all original colors unless you have chosen to use the logo in black and white. Do not alter the logo in any way and be sure that it always appears upright. The Foundation’s logo can be used in newspaper and/or TV advertisements; in newsletters, postcards, and brochures; and posted on website and social media channels. You may not use our logo on paid event tickets.

 

If you are using the logo in any type of advertising, please include the written acknowledgement below as well as the logo:

Please consider a donation designated to (name of your organization) through the Whitefish Community Foundation’s Great Fish Community Challenge

-or-

Please remember us in the Whitefish Community Foundation’s Great Fish Community Challenge

2019 IMPORTANT DATES

For nonprofits to share with staff, board members, donors and volunteers.

January 17th

8:30am – Informational meeting for nonprofits interested in applying to be in the 2019 Great Fish Community Challenge. Mandatory for new nonprofits. Whitefish Community Library – Heckathorn Meeting Room. Rules and procedures for the 2019 Great Fish Community Challenge will be covered.

 

February 1st

Great Fish Community Challenge Application Period Opens: Applications are submitted online through the Whitefish Community Foundation online portal.

 

February 6th

9am – Application Workshop: Optional workshop at the Whitefish Community Foundation office for nonprofits requiring assistance with the Great Fish Community Challenge application. Bring a laptop, Ipad, and your questions. (Also offered on February 13.)

 

February 13th

Noon – Application Workshop: See above explanation.

 

February 28th 

Great Fish Community Challenge Application Period Closed  4PM – Notification of acceptance will be emailed out at the end of March.

 

June 18th

8:30am – Mandatory kick-off meeting for all nonprofits participating in the 2019 Great Fish Community Challenge. Location – Whitefish High School Cafeteria. Staff, Board, and Volunteers are encouraged to attend.

July 25th

5PM – Great Fish Community Challenge Launch Party & Start of Giving Season: Party at First Interstate Bank. Donations accepted, run/walk registration begins, and marketing brochures available. Incentive grants awarded by drawing to early donors. Incentive Grants for the 2019 campaign announced. Great Fish Color Run t-shirt design unveiled.

 

September 7th

6:00pm –  Timed Race Registration Deadline: Final day to register for the competitive Great Fish Community Challenge Color Run. The WAVE Aquatic and Fittness Center or online.

2:00 to 6:00pm – Run/Walk packet pickup at the WAVE Aquatic and Fittness Center. Pickup t-shirt and race packet.

 

September 7th

10am – Great Fish Community Challenge Color Run/Walk at Whitefish Depot Park. Run/Walk late packet pickup at 9am. No timed registration after September 6th deadline – see above. Late registration for the fun run not guaranteed a t-shirt. Register early! Pickup early!

 

September 13th

5:00pm – Donation Deadline & End of Giving Season: Final day to donate through the Great Fish Community Challenge. Online donation protal will close at 5:00pm. Donations received after this time will not count towards the match.

 

October 10th 

5:00 to 7:30pm – Great Fish Community Challenge Awards Presentation – Mandatory: Celebrate all the the Great Fish Community Challenge does for our community, find out what the percentage match is for 2019 and receive your final check! (Representative from participating nonprofits must attend to pick up grant checks. Failure to pickup checks will result in forfeiture of matching grants.)

 

All dates are subject to change.

 THE FINE PRINT

  • *All donations are subject to the Community Foundation‘s variance power.
  • To ensure your gift is fully tax deductible, you may not receive any goods or services in return for your contribution.
  • Whitefish Community Foundation is a 501(c)3 Nonprofit Corporation, EIN#81-0533002.

*Variance Power.  Donations to the Great Fish Community Challenge are subject to the variance power described in Treas. Reg. Sec. 1.170.A-9(f)(11)(v)(B)(1), as amended from time to time. Pursuant to the variance power, the Whitefish Community Foundation Board of Directors shall have the power to modify any restriction or condition on the distribution of funds for any specified charitable purpose or to specified organizations, if in their sole judgment (without the approval of any advisor, trustee, custodian, or agent) such restriction or condition becomes, in effect, unnecessary, incapable of fulfillment, or inconsistent with the charitable needs of the Community Foundation.